The Scottish Continuity Group (“We”) are committed to protecting and respecting your privacy.
This policy sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us. Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it.
The rules on processing of personal data are set out in the General Data Protection Regulation (the “GDPR”).
2. Who are we?
3. The purpose(s) of processing your personal data
4. The categories of personal data concerned
5. What is our legal basis for processing your personal data?
6. Sharing your personal data
7. How long do we keep your personal data?
8. Providing us with your personal data
9. Your rights and your personal data
10. Transfer of Data Abroad
11. Automated Decision Making
12. Further processing
14. How to make a complaint
Data controller – A controller determines the purposes and means of processing personal data.
Data processor – A processor is responsible for processing personal data on behalf of a controller.
Data subject – Natural person
Categories of data: Personal data and special categories of personal data
Personal data – The GDPR applies to ‘personal data’ meaning any information relating to an identifiable person who can be directly or indirectly identified by reference to an identifier (as explained in Article 6 of GDPR). For example, name, passport number, home address or private email address. Online identifiers include IP addresses and cookies.
Special categories personal data – The GDPR refers to sensitive personal data as ‘special categories of personal data’ (as explained in Article 9 of GDPR). The special categories specifically include genetic data, and biometric data where processed to uniquely identify an individual. Other examples include racial and ethnic origin, sexual orientation, health data, trade union membership, political opinions, religious or philosophical beliefs.
Processing – means any operation or set of operations which is performed on personal data or on sets of personal data, if by automated means, such as collection, recording, organisation, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction.
Third party – means a natural or legal person, public authority, agency or body other than the data subject, controller, processor and persons who, under the direct authority of the controller or processor, are authorised to process personal data.
The Scottish Continuity Group is the data controller. This means we decide how your personal data is processed and for what purposes. For all data matters contact email@example.com.
We use your personal data for the following purposes:
- To keep our Members informed
- To provide Members with notification of Member benefits and discounts
- To provide up to date information on Industry business and legislation
- To provide Members with event information
- To provide Members with information regarding business continuity in Scotland
- You may give us information about yourself by filling in forms on our site http://www.scottishcontinuity.com/ (our site) or by corresponding with us by phone, e-mail or otherwise. This includes information you provide when you register to use our site, become a member, participate in the Member Forum or other social media functions on our site, enter a competition, promotion or survey, and when you report a problem with our site.
With reference to the categories of personal data described in the definitions section, we process the following categories of your data:
Personal data – name, address, email address and phone number, and in some cases the organisation you represent.
We have obtained your personal data from membership forms or event registrations that you have provided for Opting in to receiving communications from us.
Personal data (article 6 of GDPR)
Our lawful basis for processing your general personal data is for the consent of the data subject to continue to receive communication on industry news and updates from Scottish Continuity.
More information on lawful processing can be found on the ICO website.
Your personal data will be treated as strictly confidential and will only be shared with our Agent to process it for the purposes of administration and to deliver member services, including event management. Our Agent is based in the UK and subject to the same data protection laws and have advised applicable safeguards are in place.
We keep your personal data for no longer than reasonably necessary and we only retain your data for the following purposes and use the following criteria to determine how long to retain your personal data: Term of Membership, Term of Subscription.
We require your personal data as it is a requirement of Membership or subscription.
Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data:
- The right to request a copy of the personal data which we hold about you;
- The right to request that we correct any personal data if it is found to be inaccurate or out of date;
- The right to request your personal data is erased where it is no longer necessary to retain such data;
- The right to withdraw your consent to the processing at any time, where consent was your lawful basis for processing the data.
- The right to request that we provide you with your personal data and where possible, to transmit that data directly to another data controller, (known as the right to data portability), (where applicable i.e. where the processing is based on consent or is necessary for the performance of a contract with the data subject and where the data controller processes the data by automated means);
- The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;
- The right to object to the processing of personal data, (where applicable i.e. where processing is based on legitimate interests (or the performance of a task in the public interest/exercise of official authority); direct marketing and processing for the purposes of scientific/historical research and statistics).
We do not transfer personal data outside the EEA.
We do not use any form of automated decision making in our business.
If we wish to use your personal data for a new purpose, not covered by this Data Privacy Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions.
To exercise all relevant rights, queries or complaints please in the first instance contact firstname.lastname@example.org.
If this does not resolve your complaint to your satisfaction, you have the right to lodge a complaint with the Information Commissioners Office in Scotland.